Clean Desk Policy and Procedures
Specification
Establish, document, approve, communicate, apply, evaluate and maintain policies and procedures that require unattended workspaces to not have openly visible confidential data. Review and update the policies and procedures at least annually.
Threat coverage
Architectural relevance
Lifecycle
Team and expertise
Supply Chain
Not applicable
AI Services supply chain
Not applicable
Not applicable
Ownership / SSRM
PI
Shared Cloud Service Provider-Model Provider (Shared CSP-MP)
The CSP and MP are jointly responsible and accountable for the design, development, implementation, and enforcement of the control to mitigate security, privacy, or compliance risks associated with Large Language Model (LLM)/GenAI technologies in the context of the services or products they develop and offer.
Model
Owned by the Model Provider (MP)
The model provider (MP) designs, develops, and implements the control as part of their services or products to mitigate security, privacy, or compliance risks associated with the Large Language Model (LLM). Model Providers are entities that develop, train, and distribute foundational and fine-tuned AI models for various applications. They create the underlying AI capabilities that other actors build upon. Model Providers are responsible for model architecture, training methodologies, performance characteristics, and documentation of capabilities and limitations. They operate at the foundation layer of the AI stack and may provide direct API access to their models. Examples: OpenAI (GPT, DALL-E, Whisper), Anthropic(Claude), Google(Gemini), Meta(Llama), as well as any customized model.
Orchestrated
Shared Cloud Service Provider-Model Provider (Shared CSP-MP)
The CSP and MP are jointly responsible and accountable for the design, development, implementation, and enforcement of the control to mitigate security, privacy, or compliance risks associated with Large Language Model (LLM)/GenAI technologies in the context of the services or products they develop and offer.
Application
Shared across the supply chain
Shared control ownership refers to responsibilities and activities related to LLM security that are distributed across multiple stakeholders within the AI supply chain, including the Cloud Service Provider (CSP), Model Provider (MP), Orchestrated Service Provider (OSP), Application Provider (AP), and Customer (AIC). These controls require coordinated actions, communication, and governance across all involved parties to ensure their effectiveness.
Implementation guidelines
Auditing guidelines
1. Ensure Cloud Service Provider (CSP) has a documented policy prohibiting display of confidential cloud-related data (e.g., customer configurations, access credentials, logs, billing info) in unattended workspaces. 2. Confirm the policy is approved by cloud security, compliance, and service delivery teams, and is version-controlled. 3. Verify the policy is communicated to all relevant personnel (e.g., cloud engineers, support staff, DevOps, SREs). 4. Check enforcement through screen lock policies, session timeouts, and workspace monitoring across cloud consoles and admin tools. 5. Review incident logs for any breaches involving unattended exposure of sensitive cloud data. 6. Ensure the policy is reviewed and updated annually to reflect changes in cloud architecture, customer SLAs, or regulatory requirements (e.g., ISO 27001, SOC 2, GDPR).
Standards mappings
42001: A.2.2 AI Policy 42001: A.2.3 Alignment with other organizational policies 42001: A.2.4 Review of AI Policy 27001: 5.1 Leadership and commitment 27001: 5.2 Policy 27001: 7.3 Awareness 27001: 7.4 Communication 27001: 7.5 Documented Information 27001: 9.1 Monitoring measurement analysis and evaluation 27001: 9.3 Management Review 27001: A.5.1 Policies for information security 27001: A.5.4 Management responsibilities 27001: A.5.37 Documented operating procedures 27001: A.7.7 Clear desk and clear screen 27002: 5.1 Policies for information security 27002: 5.4 Management responsibilities 27002: 5.37 Documented operating procedures 27002: 7.7 Clear desk and clear screen
Addendum
N/A
No Mapping
Addendum
Establish, document, approve, communicate, apply, evaluate, and maintain policies and procedures that require unattended workspaces to not have openly visible confidential data. Review and update the policies and procedures at least annually.
MP-4.1-003
Addendum
N/A
No mapping
Addendum
No explicit mentioning of workspaces in AIC4 or C5
AI-CAIQ questions (2)
Are policies and procedures requiring unattended workspaces to conceal confidential data established, documented, approved, communicated, applied, evaluated, and maintained?
Are policies and procedures requiring unattended workspaces to conceal confidential data reviewed and updated at least annually?